Sharing documents

For secure transmission of your documents.

Secure, direct and confidential sharing

Izimi is a storage but also a sharing platform.

Since Izimi is strictly accessible through identification with your electronic identity card or via itsme®, all your documents are shared in an ultra-secure environment. And since it is the same for all Izimi users, you can be certain of the identity of your Izimi contacts.

When two Izimi users connect with one another (become Izimi contacts), the environment makes it possible for them to exchange documents securely and directly.

See also:

Sharing with your family and friends, with your notary’s office, with third parties

  • With my contacts
    Whether it be a parent, your children, an administrator or a person of trust, you decide which document you wish to share with whom and when: during your lifetime or at the time of your death. You stay in control: you can stop at any time.

  • With the notary’s office
    Notary’s offices all have an Izimi “office” vault through which you can exchange documents and be certain of the origin of the sent message and be sure that nothing has been tampered with during sending. This is not the case via emails: you can never be certain that no one has falsified information while in transit.

When to share your documents?

You remain master of your data

1. In your lifetime
You need only define whether a document is “shareable” or not and with whom you wish to share it, in the parameters of the document that you upload to your vault. This choice is reversible, i.e. you may decide to stop sharing with all or part of your contacts; in this case, recipient(s) will no longer see the previously shared contents.

2. After your death

    1. If you opt for the default option for the management of your digital vault after death (via My profile > manage transfer), the contents of your digital vault will be transferred to your heirs, at the time of your death. The contents of the vault will be treated as being an integral part of your estate.
      • In this case, the notary whom you identified in Izimi as being the reference notary receives a notification that your vault must be transferred to your heirs. It is up to your heirs to go to the notary in order to start the inheritance process, and the notary organises the transfer of the contents of the vault to ALL the heirs, via Izimi.
      • Only the documents that you yourself have uploaded or copied to you vault will be transmitted (neither links to the ‘NABAN’ Notarial Deed Databank nor documents which were shared with you, but you did not upload),
      • Heirs then receive notification via their Izimi that the contents of your vault are transferred to them and must be downloaded or copied to their personal Izimi vault(s), within 24 months, to still be able to access those contents. After 24 months, the contents of your personal vault will be permanently erased.
      • If you have not appointed a notary, any notary’s office to which your heirs request the transfer of your Izimi vault may apply for transfer of the contents (through your national register number) via the system and the contents are subsequently transferred to your heirs.
    2. If you have opted for the option ‘destruction of the vault’after your death (via My profile > manage transfer); in this case, the contents will be destroyed 10 days after your death.

Which types of documents may be shared and in which cases?

Some examples

Which documents?

In which case(s)?

For the benefit of whom?

Statements

Post-deed

Inheritance declaration

Post-deed

Previous title deeds

Pre-deed

EPB Certificate

Pre-deed

Electricity inspection report

Pre-deed

List of passwords

Sickness, immobility, stay abroad, etc.

A parent, a close relative

the name of the notary having the last copy of a will

heirs

summary of the family real estate holdings

Inheritance planning

heirs